I am a student as part of a University group
Group leaders (faculty, staff or graduate students) leading students abroad to any destination for study, research, or other reasons must have their plans reviewed and approved in advance by the Dean or designated administrator of each academic or business unit in which the program is based.
Group Leader Responsibilities
Group leaders are responsible for ensuring that:
- University Travel Registry. All trip itinerary, lodging, and overseas contact information is entered into the University Travel Registry.
- University Travel Abroad Health Insurance. All students have obtained travel abroad health insurance through the University’s authorized vendor.
- Verification of the University Travel Registry registration and travel abroad health insurance purchase has been provided to the Dean or designated administrator of each of the schools or colleges in which the students are enrolled;
- Follow University guidance, including University Travel Warnings and Travel Restrictions;
- Comply with best practices for health, safety and security planning for pre-departure orientation, during the trip and post-trip review.
Students who plan additional travel before and/or after the official group travel dates should coordinate with the group leader or program administrator to ensure their additional travel information is registered and that they have University Travel Abroad Health Insurance for their complete travel dates.
Faculty and staff leading groups that include students must:
- Complete the Safety Plan for Group Travel
- Consult with their Dean or Designated Administrator regarding proposed travel plans and share the completed Safety Plan for Group Travel
- If approved, submit the Safety Plan for Group Travel to the UM-Flint International Travel Advisory Committee (ITAC), along with the following information, for review and approval: email@example.com.
- Anticipated number of students and level (undergraduate / graduate)
- An outline of the proposed itinerary that includes:
- An explanation of the academic relevance of the program for the students in light of the University Travel Warning
- A list of all cities and towns to be visited and anticipated time per location (including in-transit cities)
- A brief overview of the accommodations (hotel, hostel, host families, camping, etc.)
- A description of anticipated transportation methods (plane, train, vehicle w/driver, taxis, etc.)
- A description of onsite health, safety and security support resources and services
- Plans for pre-departure orientation, including addressing health, safety and security risks and mitigation strategies
- Plans for on-site arrival orientation, including addressing health, safety and security risks and mitigation strategies
- Plans for a post-trip de-brief or evaluation
Upon ITAC approval, the group leader or designated program administrator must ensure all participants:
- Are registered in the University Travel Registry
- Obtain University Travel Abroad Health Insurance.
- Provide the program administrator with a signed Assumption of Risk and Waiver of Liability and Financial Obligation for each participant