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Capital Planning & Space Guidelines

Before exploring a capital project need, (a renovation exceeding $5,000 or requesting additional space), it is important to keep the following in mind. If you decide to proceed with your project after reviewing the guidelines below, please submit a project request form using the link at the bottom of this page.

  • All capital project work, including programming studies, conceptual designs, cost estimates, etc., must be coordinated and managed by the UM-Flint Facilities and Operations. Units are not permitted to procure external consultants on their own
  • Facilities and Operations will not provide cost estimates, start capital project program and site studies, or identify potential space without first ensuring that the affected Executive Officer, Provost Office, and the Capital Projects Group are aware of and support proceeding with the study.
  • Since there are incremental expenses involved in every space request (even estimates cost money), both to acquire and maintain, therefore, every attempt should be made to utilize existing space to the fullest extent possible before requesting additional existing space or, the construction/acquisition of new space.
  • Working with current or potential donors on space issues can set unrealistic expectations and hamper strategic development activities. The Provost, Capital Projects Group and Vice Chancellor for University Advancement should be aware before any contact is made with a potential donor.
  • Each Executive Office must be actively involved in any capital project planning especially when multiple units are involved in a project.
  • With all capital projects, units are responsible for creating a funding plan that covers the entire cost of the capital project (including moving and temporary relocation during the project) and recurring operating costs (utilities, maintenance, etc.) of the new building or additional space. Indirect costs of support (DPS, parking, etc.) also must be taken into account. For additional details on funding and when that funding will be transferred please review the Project Funding & Timing Document.
  • All projects $3 million or higher will require Board of Regents’ approval. UM-Flint Facilities and Operations will, in partnerships with the UM Architecture, Engineering, and Construction, manage the Regents approval process. A project will be submitted with a schematic design, budget, and schedule to the Regents. The submission will be required to be submitted 1 month prior (at minimum) to the Regents meeting, and will be included on the agenda for two consecutive meetings for approvals.