Project Request Instructions

Facilities & Operations

Contact Information (this section should include the following)

• Requesting Department – Please select the name of the department requesting the project. If your department is not listed please contact Facilities and Operations at 810-762-3223.
• Department Contact Name – This should be the main contact that Facilities & Operations will work with to develop the project scope.
• Contact Phone – Phone number of contact person listed
• Contact Email – Email of contact person listed
• Contacts Fax – This field is not required
• Authorizing Person – This should be the person approving the project and should be at the Dean/Director level or above
• Authorizer’s Email – Email of authorizing person

Building/Location

• This is the building or the grounds location that the project will occur. If it will involve multiple locations please select General Campus and include the buildings in the Room(s)/Area(s) field.

Room(s)/Areas(s) Involved

• Please list specific room number(s) if available. If room numbers are not available please include a description of the area(s) 

Department’s Space

• Please indicate if the project will occur entirely in your existing department’s assigned space.
• If not please identify space requirements and address the following
  • How many additional offices/labs/etc. are you asking for 
  • What is the amount of square footage required? 
  • Can some or all be accommodated within your existing space? Why? Or Why not?

Project Drivers

• What is driving this capital project need at this time? Please check any of the main categories that apply.
• Please select other for any additional drivers (e.g., changes in programming, pedagogy, or research; increased enrollments; faculty or student recruitment and retention; ability to compete with peer institutions).
  • Please elaborate on the drivers in the description field

Project Categorization

• Please check any of the categorizations that apply. 

Rational and Programmatic Justification

• Please include as much description of the project as possible. This field should also address the following
  • How are your existing facilities affecting:
    • Your unit’s ability to meet its core mission?
    • Faculty, student, or staff success?
    • Your unit’s ability to compete with peer institutions?

• How has your unit worked around your facility challenges to date? (e.g., repurposing existing space to other uses, using another unit’s space, leasing space, optimizing, sharing space with another unit or department and/or reconfiguring existing space)
• What are the challenges of continuing the status quo?

Additional Information

• Please use this field to upload any attachments such as sketches etc.

Project Target Date(s)

• Desired Construction Start – This date should be the date you would like to start the project and the date you could vacate the space if necessary
• Desired Completion Date – This date is the date that you would like to have the renovation completed by. This is the date that if possible given time constraint and workload, Facilities & Operation will target for completion
• Required Completion Date – This is the latest date that your project could be completed by. If this date is not achievable it may affect Facilities & Operations ability to take the project on at this time.

Probable Funding Source

• Please fill in the chartfields and indicate any funding amount has been set aside at this time. There will be an opportunity to change the funding source during the authorization approval.

Institutional Impacts (new field)

• What is the impact on parking, security, custodial, utilities and other operating costs?